New at BarTrack: lists!

Order more efficiently with shared lists in BarTrack!

Picture this: you're a busy project planner in the office. In between phone calls and tomorrow’s schedule, you're compiling a list of all the materials needed on site. Meanwhile, Tim, your colleague on the construction site, is about to place an order. But does he know exactly what to get? And more importantly: how do you ensure everything is correct without endless back-and-forth calls?

With BarTrack’s new Shared Lists feature, this problem is a thing of the past. This tool makes material ordering clearer, more efficient, and better controlled.

How does it work?
1. Create a list
An office-based colleague creates a list of all required materials – from tools and fixings to specific components needed for a project.

2. Share with the right colleagues on site
The list is shared with the executing team on the construction site. The project planner controls who can see which lists, ensuring that only relevant materials are shown per location and team. This keeps everything organised and avoids confusion.

3. Place the order
The on-site worker opens the shared list in BarTrack and places the order directly – without missing anything or ordering twice.

4. Approval (optional)
Want an extra level of control? An office colleague can first review and approve the order before it’s sent. This helps prevent mistakes and keeps costs in check.

Why is this so useful?

● Less miscommunication
No more calls, scattered emails, or incorrect orders. Everyone works from the same, up-to-date list.

● Faster and more efficient
The on-site worker no longer needs to figure out what’s needed – everything’s already prepared.

● Greater control
Thanks to the optional approval step, you stay in control of what’s being ordered and avoid unnecessary expenses.

● Flexible use
Whether you manage everything centrally or give your site teams more independence – shared lists support both workflows.

In reality : less stress, more control

Tim, a site manager on a large renovation project, used to place last-minute orders. He often missed items or ordered duplicates, causing delays, frustration, and extra costs. Since his office colleagues started using shared lists in BarTrack, things run much more smoothly:

“All I have to do is open the list and order. And if I’m unsure, I know my colleagues can double-check it. It saves me so much hassle!”

Shared lists are a small but powerful addition to BarTrack that lead to a smarter, calmer ordering process.

Want to know how this could improve your workflow? Get in touch and discover it for yourself!